EDEXIS NEWS


News and information from the trusted team at EDEX Information Systems. Mostly California Workers' Comp related, with a little behind-the-scenes commentary from our creative team of Superheroes.
by Andrea Macon

EDEXIS Mail Services

Dump your po$tage meter and mail remotely for less! If you are feeling buried by your outgoing mail, or even if you want to improve efficiency and allow your staff to more easily mail out documents both in house and remotely, EDEXIS mailing services can help. Simply upload the document you want to mail, and...

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by Andrea Macon

A Laundry List of EDEXIS Resources

We thought we would take some time this week to provide some resources and updates that we find particularly helpful when it comes to mailing documents, electronically filing documents in EAMS, and providing answers to your most frequent questions. FILING: As many of you have likely noticed, the upload page for Unstructured documents has had...

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by Andrea Macon

New: Companion Case Liens

Repetitive work is often frustrating, time consuming, and expensive. Until now, that has certainly been true of filing companion case liens. Because the DWC doesn’t allow the filing of liens on companion cases, each lien had to be filed one at a time. That is no longer true with EDEXOne. While your liens are still...

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by Andrea Macon

Get Familiar with Filing Functions for Fun and…Flexibility?

Yes, that’s a lame alliteration, but your “Manage Filings” feature has all sorts of very not-lame functionality that is worth familiarizing yourself with. (I do realize that I am probably dating myself by referencing Gumby). Here is a quick guide to get you started: Once you file or mail a document in EDEXOne you will...

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by Andrea Macon

Tired of Hunting for Claim Numbers? (plus a few other quick tips)

Do you need the insurance claim number for your ADJ case management? There is a quick way to request that number via EDEX. When you select a mailed document (not filed into EAMS), you have access to numerous template documents as shown below: The Request for Insurance Claim Number template will allow you to quickly...

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by Andrea Macon

Cleaning House in EAMS

We’ve all heard, “garbage in – garbage out” and it is certainly applicable to work comp data! One data element that can easily be cleaned up in EAMS is your address. However there is more to understanding this process than meets the eye. Most work comp participants are familiar with the UAN (Uniform Assigned Name)...

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by Andrea Macon

Filing Trial Exhibits in EAMS

The WCAB has implemented many changes to accommodate Covid restrictions. One of those is that trial exhibits must be filed electronically — either via JetFile or eFile. There are two issues to consider when filing your trial exhibits: The requirements of the judge and court. The programmatic limitations of electronic filing. Below, we have outlined...

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by Andrea Macon

The Hard Way or the EDEX Way:

Notices of Representation & Substitutions of Attorney When you look up the EAMS directions for filing a Notice of Representation or Substitution of Attorney, you will find SEVEN pages of instruction. When you want to file these documents via EDEX, much of that process is automated. Send us your NOR or Substitution document to be...

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by Andrea Macon

DWC Advises of Delayed Processing Times

The DWC is encouraging everyone to file their documents into EAMS electronically instead of mailing them. EDEX can have you filing in one day with JetFiling. Additionally, EDEX can serve the parties for you, build your existing forms into your filing account, and archive your filing documents. All for .99 per electronic filing and .99...

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by Andrea Macon

10% of Job Applicants Have Past, Litigated Work Comp Injuries

If you are an employer, your hiring process can include a background search of an applicant’s past, litigated work comp injuries. While the average demographic of these injuries is 10%, some industries are much higher. Additionally, EDEX provides automated alerts when a new case opens for an employee and the ability to track that case...

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by Andrea Macon

Work Smarter (and faster)!

Many aspects of our jobs can be repetitive tasks – doing the same thing – over, and over, and over again.  The positive side of repetitive activity is that these tasks are usually the easiest to automate.   Managing your California, litigated work comp data is no different.   Are you doing any of these repetitive tasks? — Searching for...

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by Andrea Macon

What did you mail last week?

I mailed: a few collection letters via Certified Return Receipt with a Proof of Service, a few address update reminders via First Class mail, a bunch of invoices via First Class Mail with a self-addressed, stamped envelope included. ____________________________________________________________________________________ Did you have to go to the post office? I didn’t. I also didn’t have to…...

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by Andrea Macon

DWC Mandated Electronic Filing

Per the DWC’s May 28, 2020 Newsline, the “DWC will not accept walk-in filings, walk-through documents, or in-person requests at this time. DWC will only accept electronic filing via EAMS and JET File, and paper filing by U.S. mail.” Now that the DWC is requiring that most documents be filed electronically into EAMS, there has...

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by Andrea Macon

EDEX Frosting…

A few of the good things that make EDEX even better — Now including automated Second Bill Review! There’s the cake of EDEX — things like electronic filing, party delivery, and case tracking — and then there’s the frosting. These are the EDEX add-ons that are great shortcuts and time savers. And what’s a cake...

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by Andrea Macon

Relax! EDEX makes forms easy!

Whether you are filing forms electronically into EAMS or simply need to generate a form to mail to another party, EDEX automates those forms for you. An automated form pulls default data from your account, from WCAB case information (when applicable), from WCAB UAN lists, and from custom interface pages that prompt you to fill...

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by Andrea Macon

Mailing made easy…

No printing, envelopes, or stamps needed. How do you currently send your mail? If I had to guess, I bet it looks something like this: Print your document. (Costs include toner, paper and your time.) Compile all necessary papers and insert into an envelope. Label the envelope. Apply postage. If you have a Pitney Bowes...

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by Andrea Macon

EdexOne – Good changes. We promise.

We have all had enough change in 2020. Thus, changes to your EDEX account may not be entirely welcome. However, we promise that you will love the new services available through our new interface — EDEXOne. We have included the grocery list of changes below and we will be following up with more detailed explanations...

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by Julia Burns

Whose Name Should Go In The Signature Field?

EAMS S-SIGNATURE “An S signature on the e-form shall consist of the letter S followed by the name of the person signing the document…” On your EAMS filings, you will see “S-signatures” as allowed by EAMS electronic filing regulations. This is similar to the electronic signature format found in other courts, although other courts also...

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by Chris Floyd

State DWC EAMS Upgrade Causes September Data Problems

The State of California upgrade to its EAMS application over labor Day weekend caused a nearly month-long data problem for the state EDEX servers. Over Labor Day weekend in early September 2018, the State of California upgraded its EAMS court system with new software. These changes had unexpected side effects which created data reporting errors...

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by Julia Burns

Companion Case DOR Available NOW

It’s easy and fast to file companion case DORs, but it’s not all sunshine and roses. There’s definitely hurdles. It’s easy and fast to add companion cases to your DOR filing – but you may find that it’s not quite as successful at actually calendaring your cases. Even a failed companion case DOR may help...

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by Julia Burns

Click and Deliver with EDEXIS

EDEXIS Prints and Delivers All Your Mail For You! You already use Print and Deliver services when filing into EAMS. When you have other documents and reports to copy and serve, you can turn to EDEXIS. Simply upload your documents to your EDEXIS account, and order delivery, even if you’re not filing at all. Enter...

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by Julia Burns

Workers’ Compensation Data Outage Continues

State Computer Errors Cause Massive Workers’ Compensation Data Outage If you’re a player in the state workers’ compensation system you are likely wondering where your data is. The answer? It’s locked inside a state computer that lost its keys – at least figuratively. The broken process, known as Secure File Transfer, is managed by the...

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by Andrea Macon

New SB1160 Lien Declaration Details Revealed by the State

SB 1160 Requirements Have Finally Been Revealed! It’s been a few months since California Governor Jerry Brown signed SB1160. And the DWC is finally releasing the details of the SB1160 Lien Declaration and there is more to know than meets the eye.    When filing the retroactive declaration, you will need to reference the original...

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by Julia Burns

Spot Defense Attorneys With a Quick Glance

Defense Attorneys Easily Identified for Service with party type LD EDEXIS is at it again – saving our users time by marking Defense Attorneys on the EAMS Case Party Service List. You can quickly select which Defense Attorneys you need to serve! Look for the “LD” (Lawfirm for Defense) party type code on the left-hand...

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by Andrea Macon

New EDEXIS Report & Dogs With Confetti

Another custom report is available for our users – this one helps break down your invoices. NEW FEATURE – INVOICE AUDIT REPORT BY USER Ask and you shall receive (Usually.  I mean really, for the LAST time, we cannot bring you your cup of coffee.  We’d like to be that helpful, but there are limits.  Not...

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by Julia Burns

#TeamEDEXIS is on the Run! Come Join us for Some Healthy Fun

Because #TeamEDEXIS believes that healthy employees are happy employees… … you will find #TeamEDEXIS supporting great local events like the Motivate Our Youth 5k Fun Run, which promotes health and helps fund physical education at our county elementary schools. This new fun run is sponsored by Motivate Personal Fitness Academy and happens at the end...

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by Andrea Macon

SB 1160 Signed by Governor Jerry Brown

Starting January 1, 2017 lien claimants must file a new declaration with every lien. As always, we’re here to help you comply. Starting January 1, 2017 lien claimants will need to file a new declaration with each NEW LIEN stating:  Under penalty of perjury, that the dispute is not subject to an independent bill review and independent...

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by Julia Burns

Improved Filing Defaults Mean Less Data Entry For You

EDEXIS filers are already spoiled with auto-population and streamlined form filing – but there’s always room for improvement. Your EDEXIS programmers are hard at work every day to improve and enhance EDEXIS filing. The Default Settingsnow include a few additional fields that no longer need to be typed for every filing. Take a couple minutes to...

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by Chris Floyd

#TeamEDEXIS – Supporting Those Who Share Our Values

We promote success by recognizing people and organizations that share our company values. The family, the environment, animal rescue and feeding the hungry. That’s what we’re all about.Many companies treat employees like numbers. I know some of my former employers did. Perhaps you’ve felt like a number in the past or, even worse, you’re treated...

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by Andrea Macon

SB 1160: A Few Rotten Apples in Workers’ Comp

One rotten apple always ruins the bunch, so changes are on the horizon again for the California workers’ comp system. Senate Bill 1160 is moving forward and will be in Governor Jerry Brown’s hands for his signature very soon. When signed, California is hoping to weed out potentially fraudulent liens. In the Department of Industrial Relations August...

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by Julia Burns

Remembering the Butte Fire, One Year Later

Having trouble reaching our office by phone? Hopefully Amador and Calaveras counties aren’t on fire. Again. It’s wildfire season again in California, and our thoughts are with our clients who may be currently affected by the remarkably active fire season this year. The Soberanes fire, at a whopping 105,705 acres down south, and the Willard...

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